Can I download and print the mileage log for free?
Yes. The simple and monthly PDF logs are free to download without an account. Choose US Letter or A4, then print at actual size or 100% scale in landscape orientation.
Free printable templates
Free printable mileage log PDF
Print a simple or monthly mileage log and record your actual trips. Download a PDF in US Letter or A4, with no account required.
Download simple PDFChoose A4 or a monthly logLandscape pages · 20 trip rows · Miles or kilometers
Preview: simple mileage log
This preview shows the downloadable PDF.
Choose your printable mileage log
Both formats have room for the trip date, route, purpose, odometer readings, and distance. Use the monthly version to keep business, personal, and commuting totals separate.
Simple mileage log
Record each trip with its route, purpose, odometer readings, and distance.
Monthly mileage log
Record business, personal, and commuting trips for the month, with a separate total for each category.
Print it and start recording
- Choose the PDF that matches your paper size. Open it in your usual PDF reader.
- Print in landscape orientation at actual size or 100% scale. Check the print preview before printing.
- Fill in the driver, vehicle, month or period, and distance unit at the top.
- Record each trip near the time it happens. Subtract the starting odometer from the ending reading for the distance.
- Add the totals and keep the completed sheets with the other records you need. Print extra pages for a busy month.
Keep the purpose clear
Write why you made the trip, such as "Client planning meeting." A label such as "Work" does not explain the purpose. The monthly log uses B for business, P for personal, and C for commuting. Keep one trip category per sheet when using the simple log.
This PDF records the trips you enter. It does not determine tax eligibility or calculate reimbursement. IRS Publication 463 explains US car-expense records, including business use and total annual mileage.
Read IRS Publication 463See the mileage recordkeeping checklistA filled mileage log example
These fictional trips show how to fill in each column. Record your own trips in the blank log.
| Date | Route | Purpose | Odometer start | Odometer end | Distance | Type |
|---|---|---|---|---|---|---|
| 2026-10-06 | Office to Client site | Client planning meeting | 10,200 | 10,218.4 | 18.4 mi | B |
| 2026-10-06 | Client site to Office | Return from client meeting | 10,218.4 | 10,237 | 18.6 mi | B |
| 2026-10-07 | Home to Store | Personal shopping trip | 10,237 | 10,243.2 | 6.2 mi | P |
Frequently asked questions
Which mileage log should I choose?
Use the simple log to record trips from one category on each sheet. Use the monthly log to separate business, personal, and commuting trips and record their totals for the month.
What should I write in each row?
Write the trip date, start location, destination, specific trip purpose, starting and ending odometer readings, and distance. The monthly version also has a B/P/C column for business, personal, or commuting. Record each trip using your own actual details.
Is this an official IRS mileage log form?
No. MileagePilot created this template. It is not an IRS form and does not establish tax eligibility. IRS Publication 463 explains the records needed for US car expenses, including business use and total annual mileage. Keep the other records relevant to your claim too.
Can I use the log for kilometers?
Yes. Mark km in the distance-unit field and use kilometers consistently for both odometer readings and trip distances. The template records the distance you enter. It does not convert units or calculate reimbursement.
Is a mileage log the same as a reimbursement form?
No. A mileage log records your trips. A reimbursement form submits a claim with the rate, amount, employee details, and approval. Use the trip log to support the separate reimbursement form when your employer asks for it.
Use your trip record
Choose a spreadsheet, check mileage records, or prepare a separate reimbursement claim.