New York Mileage Reimbursement Rules
New York mileage guide distinguishing state travel allowances, workers' compensation medical rates, and private employer policies.
Short answer
New York official mileage rules govern state agency travel and workers' compensation medical transportation. For private-sector employees, reimbursement terms are established by employer travel policy and employment agreements.
At a glance
- New York OSC guidance says state employees are reimbursed for business use of a personal vehicle based on IRS and GSA mileage allowances.
- New York Workers' Compensation Board separately publishes mileage reimbursement rates, including 72.5 cents for 2026.
- Reimbursement claims should clearly identify whether the travel falls under state agency rules, workers' compensation medical travel, or private company policy.
The official New York buckets
State employee travel
OSC's Guide to Financial Operations ties New York State employee mileage reimbursement to IRS and GSA mileage allowances and notes that reimbursements above those allowances are taxable.
Workers' compensation
The Workers' Compensation Board publishes its own reimbursement rate schedule, which is a real New York mileage source but applies to a specific program context.
Private employers
A generic private-employer claim still depends on the employer's own reimbursement policy, form, and approval workflow unless another rule or agreement applies.
What to document before you submit
- Whether the claim follows company expense policy or a specific agency travel schedule.
- Business purpose, route, and mileage for each trip.
- Any separate parking or toll items.
- Approval notes so the rate method and business reason are clear later.
Official references
Official New York State travel rule for employee personal-vehicle reimbursement.
Lists the 2026 workers' compensation mileage reimbursement rate at 72.5 cents.
Common questions
Does New York have one mileage rule for everyone?
No. The official materials split between state travel, workers' compensation, and employer-specific reimbursement policies.
Do New York reimbursement claims require a formal expense form?
Yes. Regardless of whether travel falls under state agency rules or private employer policy, claims require a formal expense report documenting trip dates, routes, business purpose, and miles driven.
Continue with tools
Calculate estimated reimbursement, review official rate tables, or download log templates.