Does New York have one mileage rule for everyone?
No. The official materials split between state travel, workers' compensation, and employer-specific reimbursement policies.
New York rules guide
New York Mileage Reimbursement Rules
New York mileage guide distinguishing state travel allowances, workers' compensation medical rates, and private employer policies.
Guide by MileagePilotUpdated Oct 16, 2026
Short answer
New York pays the federal allowance on its two official tracks and leaves the rest to the employer. State employees are reimbursed at the standard mileage allowance, and the Workers' Compensation Board pays the same figure for travel to treatment: 72.5 cents per mile for January through June 2026, 76 cents per mile from July 1. A private-sector claim follows the employer's own policy, and the Comptroller notes that a reimbursement above the allowance is taxable.
At a glance
- New York OSC guidance ties state employee reimbursement for business use of a personal vehicle to the IRS and GSA mileage allowances, so the mid-year federal change moved it too.
- The Workers' Compensation Board publishes its own schedule for travel to treatment, revised to 76 cents per mile for trips on or after July 1, 2026 (72.5 cents per mile for January 1 through June 30).
- The Comptroller notes that a reimbursement above the allowance is taxable to the employee.
- Reimbursement claims should make clear which track the travel belongs to: state agency rules, workers' compensation medical travel, or private company policy.
The official New York buckets
State employee travel
OSC's Guide to Financial Operations ties New York State employee reimbursement for business use of a personal vehicle to the IRS and GSA mileage allowances, and notes that reimbursements above those allowances are taxable.
Workers' compensation
The Workers' Compensation Board publishes its own rate schedule for travel to medical treatment and uses the Board's mileage form for the claim.
Private employers
A generic private-employer claim still depends on the employer's own reimbursement policy, form, and approval workflow unless another rule or agreement applies.
New York mileage figures in 2026
Both official tracks moved on the same day, because both read the federal figure, which the IRS raised mid-year.
| Program | January 1 - June 30, 2026 | From July 1, 2026 | Set by |
|---|---|---|---|
| State employee business travel | 72.5 cents per mile | 76 cents per mile | OSC Guide to Financial Operations XIII.4.C, standard mileage allowance |
| Workers' compensation travel to treatment | 72.5 cents per mile | 76 cents per mile | Workers' Compensation Board mileage rate schedule |
| Private-sector work mileage | Employer policy | Employer policy | Employment agreement or written policy |
New York's two official mileage tracks and the employer-policy question beside them.
What to document before you submit
- Whether the claim follows company expense policy or a specific agency travel schedule.
- Business purpose, route, and mileage for each trip.
- Any separate parking or toll items.
- Approval notes so the rate method and business reason are clear later.
Official references
New York OSC travel mileage rates
Official New York State travel rule for employee personal-vehicle reimbursement.
New York Workers' Compensation Board mileage rates
Lists the workers' compensation rate for 2026, revised to 76 cents per mile for travel on or after July 1, 2026.
Common questions
Do New York reimbursement claims require a formal expense form?
Yes. State agency travel goes through the State's expense report, workers' compensation travel to treatment goes on the Board's mileage claim with the trip dates and the treating provider, and a private employer's form governs the rest.
What changed in New York on July 1, 2026?
Both official tracks followed the mid-year federal increase: state employee travel and workers' compensation medical travel moved from 72.5 cents per mile to 76 cents per mile. A trip is priced at the figure in force on the travel date.
Continue with tools
Calculate estimated reimbursement, review official rate tables, or download log templates.